How to Check Pifra DDO Ber Budget and Monthly Expenditure

Are you trying to check your department’s budget system? No worries, Pifra DDO Ber system is exactly what you need. Ber stands for “Budget Execution Report”, a service provided by Pifra that helps DDOs check budget allocations, monitor expenditures, and access financial updates using their department’s DDO code.

Here I will completely guide you to check your departmental DDO budget and the solution of common errors during this process. Further we will explore other options in the DDO dashboard, like open or vacant posts tracking and object head wise expenditure tracking.

What is DDO Ber?

DDO ber stands for “Drawing and Disbursing Officer Budget Execution Report,” which tracks the financial performance of a department or organization. This report helps monitor the expenditures and identify potential overspending or underspending. Further it ensures that the funds are used efficiently.

Pifra DDO Budget Check Online

Visit the Official Pifra Website and Login:

• Search for “Pifra ddo budget” on your browser or directly visit the official website (https://m.pifra.gov.pk/). 
• Open the site and click on the “DDO Budget” option. It will open the new login page for you.
• Enter your DDO code and password to access the app.

“You can only log in if you have already successfully registered on Pifra. If not, complete your Pifra registration and get login credentials to access the portal.”

Go to Budget Information Section:

• As you log in to the app, the dashboard will open in front of you.
• Now look for “Budget Section” and click on it. It will redirect you to the budget checking page.

Enter Details for Budget:

• This page will ask you for further details related to your budget report. 
• Enter the fiscal year, government (DEAP for Punjab employees), and DDO code and press Enter.

 Get and Download or Print Budget Report:

• It will open the budget report according to your given information.
• By default, it consists of a report containing columns like fiscal budget, fiscal budget balance, expenditure and released budget balance.
• From the left above corner, you can select new filters to view further reports.
• You can also download or print it according to your requirements.

Log Out:

• If you are all done, never forget to leave your Pifra account logged in. It may lead to the misuse of your information.
• Therefore, properly back up the app and log out of your Pifra account.

To register your email on Pifra, check our guide on “Pifra Registration Process”.

Common Problems and Their Solutions

Although the Pifra portal system is very modern and efficient for all financial and auditing-related queries. But still you may face problems during the visit on the Pifra website. There are several reasons for that.  Here I am giving you the solutions to the most common issues.

Incorrect Data Entry:

Mostly you make mistakes in entering your information. These errors happen in

1. Choosing the fiscal year (H4)
2. Writing the DDO code (H4)
3. Or entering the government code (H4)

The system will not proceed if you write any of the above wrong information. Therefore, make sure and double-check your information to avoid errors.

Browser Compatibility:

Sometimes users face issues due to the outdated browser of their devices. The Pifra portal doesn’t work properly in such a situation Therefore make sure your browser is up to date and compatible with your device.

System Delay:

Although Pifra portal is quite efficient and responds to several queries at a time without any delay. But sometimes you may face delay due to their system updates or slow internet.

If you are looking for how to download a salary slip, check our simple and step by step guide on “Download your Pifra salary slip by CNIC”.

Pifra DDO Reports

Pifra portal offers detailed budgeting reports to DDO officers to regulate the expenses in a specific department. And this was the main objective behind this online modern system. Based on applied filters, DDO officers can access different types of reports like budget execution report, monthly expenditure report, audit report and others.

From all these reports, the most important are monthly expenditure and DDO wise budget reports. Because these reports contain key components like budget allocation, remaining budget and object head wise details. Lets have a short review of both reports one by one.

PIFRA DDO Monthly Expenditure Report

This monthly expenditure report gives a complete overview of financial activity within a specific month. It helps the DDO officer to monitor and control the spending and make sure the departments stay within their allocated budget. The main components of report includes; 

1. Month 
2. Budget allocation 
3. Expenditure (This month)
4. Remaining budget 
5. Object head wise details etc. 

A health department checks its monthly expenditure report to ensure it has not overspent on medicines and make sure the remaining budget is sufficient for the whole year.

If you have submitted your department bill to the accountant office but received no updates till now, there is no need to worry. You can review our guide on Check Pifra Bill Status online using this Pifra portal.

PIFRA DDO Wise Monthly Expenditure Report

The DDO-wise budget report is exclusively concerned with DDO officers. He / She is assigned a specific DDO Ber code consisting of six characters. The first two digits are related to the specific department, followed by a four digit employee number.

This report gives complete budget and expenditure details responsible for drawing and disbursing government funds.

1. It comprises of;
2. DDO code 
3. Monthly and Cumulative expenditure 
4. Filled and vacant posts 
5. Object head codes and other fields.

A school principal acting as a DDO officer can login and download budget wise reports. In this budget wise report, he checks the total amount spent on salaries, utility bills and other expenses.

DDO Ber Dashboard Overview with Real World Case Study

The dashboard is a central platform that allows drawing and disbursing officers to access and manage the financial and administrative data. Through this dashboard, a DDO can monitor departmental budget utilization, open filled or vacant posts, object head wise expenditure and many other options.

Expenditure or Budget Tracking and Financial Planning:

All these budget tracking options are available under the Budget summary section. This feature allows a DDO to track and monitor all expenses occurring in his department. In this way, he estimates the expenses for a whole year and makes sure to keep the expenditures within a given limit.

This complete record also helps a DDO to make proper financial planning for the department. The major components of these reports include:

• Total allocated budget
• Total expenditure
• Revised Budget
• Remaining Budget

A health DDO of Tehsil headquarters has a total allocated budget of 30,000,000 for one year. But he noticed the total spent budget of 22,000,000 till June.He will reduce the expenses to avoid overspending. So that the expenditures can meet the allocated budget.

Filled and Open or Vacant Posts Tracking:

This option is usually available as a separate “Post Status” on DDO ber dashboard. From here a DDO has a complete overview of total approved posts for its department, total filled posts and vacant posts. This record helps him to

• Identify the shortage of staff
• Fill the necessary sanctioned posts
• Identify the upcoming retirement

DDO of district public schools observes 50 approved posts in DDO report but 42 seats are filled and 8 are empty. She will write to the District Education Officer for urgent hiring of 8 science teachers against vacant posts.

Object Head Wise Expenditure Tracking:

In addition to overall budget and expenditure tracking, a DDO can also check the individual expenses of his department. This option is available under “object head wise expenditure tracking.” A detailed list of object codes is present with each code presenting the specific expenditure. For example;

• Code 011101 – Basic Pay Rs. 10,000,000
• Code 012301 – Utilities Rs. 900,000

A DDO of the forest department observed that the utilities expenditure is exceeding the monthly budget. She wrote a letter to his staff to save water and electricity. So that she can manage the budget accordingly.

Loan Tracking by DDO Wise Expenditure Report:

DDO wise expenditure report provides information about loan deductions and recoveries at the departmental level. This report helps a DDO track the monthly expenditures under different object heads. Loan information is usually present under object heads like;

1. Advance recoveries
2. GP fund recovery
3. Motorcycle advance etc.

A DDO at a district education office notices the object head “Advanced Recoveries” of Rs. 80,000 for 5 employees. The DDO uses this information to verify that the deductions match the manually maintained schedule in the Accounts Office to avoid any discrepancies.

Frequently Asked Questions

Final Words

In short, Pifra DDO ber system is a valuable tool for all DDOs across Pakistan to manage and control the financial activities in their department. And I am sure you can easily download or print your budget reports following the above step by step tutorial.

So if you are responsible for managing the government funds, make a habit to review your DDO Ber regularly. It’s a small step that leads to better financial control and transparency.